On Thanksgiving day last week we released several improvements across the Vesica platform, along with an initial version of the report printer which allows you the ability to sort and filter your collections by any of the parameters stored in Vesica, then decide what you want to print about each one of them. Whilst a more comprehensive version down the road will allow you to build queries on your Vesica database (so, for instance, you might want to generate a view of your collection that shows you everything you have loaned out to museum X and that is insured by company Y with beneficiary Z and has a payout value of $250,000 – well, you’ll be able to build such a report, save it and re-run it at the click of a button), the current report printing functionality allows you to build reports on top of the existing advanced search functionality.
The ability to dissect and print various parts of information about multiple pieces has been a long requested feature from many different clients – so I’m happy to say that we’re there. This year will also see us release 2 more major features – including the research / bibliography tab and the redeveloped interactive maps timeline on mapquest.
One of the updates scheduled for the last quarter of 2012 in Vesica is a report building tool. Unlike other software where you can generate pre-defined reports, this reporting tool will allow you to print whatever you want on a report.
The report builder will benefit immensely from Vesica’s already powerful search and filter functionality. As it stands, you basically filter, search and drill down in your collection to view objects / pieces by a variety of different parameters – and you get to define and choose these parameters. In the current system, though, you are unable to choose what information about the searched and filtered objects you would like to print on a report. This information is pre-defined and, as such, may not be very useful to all departments in a museum.
But that’s what will change. You will be able to choose what information you want to include on a searched report of objects and pieces, just like you can choose what information you would like to print when creating a detailed object report.
So, illustrated with an example, your current search and filter interface might look like this:
Once you press Search, you’ll get the filtered results. On pressing the print icon on the top right, you’ll be presented with a pop-up allowing you to choose the information you would like to print about each object on the report, as shown below:
Choose and press print or export to word – that’s pretty much all you will need to do to create any report you require. This feature is currently in development and is scheduled for release in November. If you have any suggestions or anything particular you’d like to see implemented along with the report builder, please don’t hesitate to comment and share your thoughts.
Documenting your collection just became more flexible – with Vesica, you can now print different parts or all of the information about an object to a Word document. It’s a fully-formatted export, and once all the information is in Microsoft Word, you can edit to your heart’s content. From the ability to do further research work, print and file hard copies, collaborate on objects at meetings, or simply export information about a piece into Word to customize and print out labels for exhibitions – in terms of formatting, editing and presenting your data, this new feature lets you do what you need in a tool so many of us have become accustomed to using.
Printing an object to MS Word is easy – you will do exactly what you’ve been doing to print your object information – except now on the window that allows you to choose which sections to print, in addition to a “Print” button you will also see a “Print to Word” button. Just click on this and you’ll be prompted to download the details of your object as a Word document – simple!
Here is a sample link to an object’s data extracted from Vesica as a Microsoft Word document.